The pdf file Info Sheet Extension outlines the process of the application for an extension and includes the description of all the mandatory attachments.

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Click on the menu item to start the download process of the Info Sheet Extension. In the window click on the corresponding link to receive the file.

Please note that the Info Sheet is bilingual. Pages 3 and 4 contain the English version.

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The MS Word form Questionnaire Extension must be downloaded, filled in and saved as a pdf file.

The download is analogous to the download of the Info Sheet.

The questionnaire must be included as an attachment (attachment type: Miscellaneous) during the application process via the DAAD portal.

The MS Word form Cover Sheet Extension must be downloaded, filled in and printed to be used as a cover page for all documents which will be sent to the DAAD by post, i.e. the reference form. Further details can be found in the Info Sheet.

The next part of the application process is to fill in the application form for your extension. This part is divided into 3 steps:

• Step 1: Download form
• Step 2: Upload form
• Step 3: Check form

The active step ready for interaction will be shown with a white background. In the screenshot below step 1 (Download form) is active. Step 2 and 3 are not ready for interaction.

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• Click on the Click here link in step 1 (Download form) to download the application form for your extension.
• After you have downloaded the application form and saved it on your computer you can fill in the form offline, so you do not need to be logged in the portal for filling in the application form.

• In step 2 (Upload form) you can select the completed form on your computer using the Browse button in the portal and the Open button of your computer’s file manager.

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© DAAD

• To upload the selected file, click on Upload.
• You will now automatically reach step 3, Check form.
  
  The uploaded form is being checked to ensure that all mandatory fields have been edited properly. If a mandatory field is incomplete, you will receive an error notification with the respective field number under step 3 (Check form). In the screenshot below this is question 2.

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• To upload the corrected form, click on Return to previous step. This will take you back to step 2.
• If your corrections are successful, you will receive a confirmation.
• Click on Continue to proceed to the third part of the application process, section Add Attachments.

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• Your current position in the application process is displayed in the progress bar on top.

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• In the Add Attachments section, you can add the required attachments to your extension application.

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• Click on Browse to find and select the pdf file in your system. After that, enter a unique, specific name, under which the attachment will be saved and click Add document.
• The number and size of the documents for each attachment type is restricted (e. g. “You may upload 7 documents each with a maximum file size of 5 MB”).

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• After clicking on Add document, you will see a confirmation that your attachment has been added to your application in the upper left corner.
• The uploaded attachment now appears in the list of Added documents. Additionally, a progress bar shows how many kilobytes have been uploaded and when the maximum size of all added documents will be reached.

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• After you have uploaded all mandatory attachments, click on Continue in the navigation menu in the top left.

• In this section (Overview) you have the option to review your application form and the uploaded attachments before the final submission.
  You can make changes to the form or upload further attachments.
  

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© DAAD

• Afterwards, you can submit the application for an extension via the button Send Documents.

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• You will receive a notification confirming that your application has been sent successfully.

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• A few minutes after submitting your application, it will be listed in the Application and Funding Overview.

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• You will find a confirmation of your submitted application there. As soon as your application data has been successfully processed you will receive a second message. An email will inform you about each portal message.

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• To open a message, click on the symbol ˃.

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• Attached to the second message you will find a collection of the submitted documents, the Application requirements and the Provisions on data protection.